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HR Software for NGOs & Non-Profits

Your funding should go toward your mission — not expensive HR software. SnapHRM gives NGOs enterprise-grade HR tools at a fraction of the cost.

NGOs and non-profits operate with tight budgets, distributed teams, and strict donor reporting requirements. Managing field staff attendance, processing compliant payroll, and maintaining employee records should not consume resources meant for your mission. SnapHRM provides the HR infrastructure you need at a price you can afford — starting free.

HR Challenges in NGOs & Non-Profits

Common pain points that hold your team back

Limited Budget for Software

Donors fund programs, not back-office tools. Justifying ₹10,000-20,000 per month on HR software when that money could fund a community program is difficult. NGOs need affordable — ideally free — solutions.

Distributed & Field-Based Teams

Program staff work in villages, slums, and remote areas. They do not sit in an office with a biometric device. Tracking their attendance and work hours requires mobile-first tools that work in low-connectivity areas.

Donor Reporting & Audit Trails

Donors and auditors require detailed records of staff costs, attendance, and project allocations. Pulling this data from spreadsheets for every audit cycle is inefficient and error-prone.

Statutory Compliance for Small Teams

Even small NGOs with 10-15 employees must comply with PF, ESI, and TDS requirements. Without an HR team or accountant on staff, compliance often falls through the cracks.

How SnapHRM Helps NGOs & Non-Profits

Built to handle your industry's specific needs

Free for Small NGOs

SnapHRM is free for up to 5 employees — many small NGOs can run entirely on the free plan. Paid plans start at ₹499 per month, affordable even for grant-funded organizations.

Mobile Attendance for Field Staff

Field workers clock in from the SnapHRM mobile app with GPS coordinates. Program managers can see who is in the field, where they checked in, and their working hours — without phone calls.

Reports for Donor Audits

Generate attendance reports, payroll summaries, and employee records for any date range. Export as CSV or PDF for donor submissions and auditor reviews. Data is always audit-ready.

Built-In PF, ESI & TDS Compliance

SnapHRM calculates statutory deductions automatically. Even without a dedicated accountant, your NGO stays compliant with labor laws. Generate PF ECR files and TDS reports without manual calculation.

Key Features for NGOs & Non-Profits

Free Plan for NGOs with up to 5 Staff GPS Mobile Attendance for Field Teams Exportable Reports for Donor Audits PF, ESI & TDS Auto-Compliance Document Storage for Staff Records

Simple, Transparent Pricing

No hidden fees. No per-feature charges. All features included in every plan.

Free for up to 5 employees

All features included. No credit card required.

Paid plans for growing teams:

  • Basic (10 employees) — $8/mo or ₹499/mo
  • Standard (25 employees) — $24/mo or ₹1,490/mo
  • Premium (50 employees) — $39/mo or ₹2,490/mo
  • Enterprise (100 employees) — $59/mo or ₹3,990/mo
View Full Pricing

Frequently Asked Questions

Is SnapHRM really free for small NGOs? −

Yes. The free plan covers up to 5 employees with all features. Many small NGOs with limited staff operate entirely on the free plan. No credit card, no trial expiry — it is free as long as your team size is 5 or fewer.

Can we track attendance for field workers in rural areas? −

Yes. The SnapHRM mobile app captures GPS coordinates at clock-in. It works on basic smartphones with mobile data. In areas with intermittent connectivity, the app queues the punch and submits when online.

Can we generate reports for FCRA audits and donor reviews? −

Yes. SnapHRM generates detailed payroll, attendance, and employee reports exportable as CSV and PDF. These reports include all the data points donors and auditors typically request for compliance reviews.

Do you offer discounts for registered non-profits? +

The free plan already serves many NGOs. For larger non-profits that need paid plans, please contact our team. We understand non-profit budgets and can work out arrangements for registered organizations.

Can we manage both salaried staff and stipend-based volunteers? +

Yes. You can set up different employee types with different pay structures. Salaried staff get full payroll processing with PF and ESI. Stipend-based team members can be tracked for attendance without payroll deductions.

Have more questions? Check our knowledge base or contact us.